How to manage multiple projects as a freelancer – 8 Ideas

How to manage multiple projects as a freelancer - 8 Ideas

This article covers everything you need to know about how to manage multiple projects as a freelancer. As a freelancer, managing projects can be such a huge task as most Freelancers that finds themselves shuffling between many projects and such projects comes with their set of targets, requirements, qualifications, and clients.

Though, it is tedious, but, when faced with the right channel, one can manage such work effectively and also deliver quality at the same time. For a better understanding, you might want to check out this article 4 pros and cons of freelance work. It has some strategies that can help you manage multiple projects as a freelancer.

How to manage multiple projects as a freelancer

There are some tips that makes freelancers be able to manage multiple projects effectively which are highlighted below:

1. Set your target:

When managing multiple projects as a freelancer, the first thing for such person to do is to Know and target their niche. Such a person needs to focus and target their area of concentration. By specializing on this area, people and clients will get to have a deep knowledge of ones field of expertise and it also helps to build a strong network.

2. Effective planning:

Not only for for freelancers, it is necessary for one to make plans before venturing into anything. For effective project planning, one needs to create a structured time plan which involves breaking down of different projects into simple tasks that can be managed and this involves setting of deadlines for task and focusing on the work load of such works.

Must read:  4 pros and cons of freelance work

Although, as a freelancer having a lot of projects
can amount to ‍reviewing personal upcoming task list. Also, Breaking such task down day by day if one can.

Such people might look for any hindrances that might appear during the week so one can take suitable solutions to solve the problems.

3. Setting of deadlines:

It is important to set deadlines so as to meet up with targets. It is easy for one to make promises on when to deliver projects and how to do it within a short period of time. Though, this might amuse incoming clients and bring a sort of sense in delighting them. But it is also necessary that one work towards meeting up with these deadlines.

After taking up projects, it is advisable that one organizes these tasks based on the time need and the deadline. Before agreeing to take into consideration other projects, it is necessary that one puts into consideration all other projects at hand. When you have a huge workload, it is necessary that one queue up these projects in order of their completion.

However, disappointment is a red flag, adopt honesty policy so as to build a good portfolio for business.

4. Being available:

For every freelancer, for every project, one must be readily available. For Freelancers handling  multiple projects at a go, These tasks requires necessary time management skills.

Also, one needs to  create a schedule that highlight work hours, from project deadlines, apart from other projects. Being available can help to set tasks and make sure that one have maximum time to complete each project to the best of their capacity.

5. Take one step at a time:

As entrepreneurs, most of them think they can work on different things at the same time, which is possible. But, mostly it do comes with some certain difficulties, which sometimes bring some sort of difficulties. Because, most times when people tend to do different things at a go they end up doing nothing at the long run. Be time conscious and watch out for things that might seem time draining.

Must read:  The 4 best practices for freelance invoicing as a freelancer

As a freelancer, you must have perfect understanding of time management. It is what will help you achieve success overtime.

6. Managing project finances:

Freelancers can manage their project finances effectively by saving money from their business expenses more efficiently. They should take out of  their time to check out costs which helps in  tax preparation, retirement accounts setup and meeting other financial goals. Also, they should try and cut out Extravagant unnecessary spending on Tech.

Moreover, it should be noted that they do not really need the latest technology to be a successful freelancer. So, rather than Opting for  an expensive technology, they should  rather invest on getting less expensive ones. An extra way you can save money as a freelancer is by managing your business expenses more efficiently and prudently.

Though, It can be easy to forget that one is a business person, especially if the person has been doing freelance work for years. But taking the time to manage expenses will help one with tax preparation, setting up a retirement account and meeting other financial goals.

7. Getting a supporting network:

In managing different projects as a freelancer, such a person should get a supporting network that consists of friends, families, relatives and other fellow working freelancers who can offer help in terms of advice, physical and emotional assistance.

Although, It is essential that such freelancers seek out and build a good relationship with fellow freelancers, either those in the same organization or those in same neighborhood. This is because they also facing or might have faced similar unique issues that one might be facing while at work.

Must read:  6 tips on how to manage periods of low work volume as a Freelancer.

For every freelancer, online platforms like LinkedIn can be used to connect with professionals in ones field. By Engaging in meaningful conversations, seeking advice, and offering help to build authentic relationships with clients and colleagues. Though, one might have a small network connection, but, on a close marking, when one looks further, one might discover, that one has a larger option of choices than one thinks.  As Most Companies still sought talent and employers through applications, but some vacancies are already filled in from the inside by hiring managers even before the openings are being posted or advertised.

As a result of this, they will be able to provide the best guidance and support that one needs. They would also be able to offer the best advice or solutions that have worked when they were in similar situations.

It is also important to note that having support system can help to reduce the added stress and can also provide the right emotional or psychological support when one might require it the most.

8. Effective communication:

Effective communication is effective for freelancers. Effective and clear communication are major factors of successful freelance projects.
Effective communication with clients is important  for the success of a project. This helps to create a positive and long-lasting relationship with clients. Prioritizing communication with project stakeholders helps to set clear goals and objectives for execution. Also, consider organizing weekly status update meetings with stakeholders to ensure the success of a project.  Also, sending of daily e-mails to maintain an open dialogue throughout the project helps to improve effective communication.

Equally,  providing  immediate answers and feedback to clients questions helps to establish trust. Several project software enables one to share the project management board with ones clients and also making it easy for the clients to receive every update or file that is been shared directly in the app. Effective communication can help to foster transparency and adopt realistic expectations.

Israel Otoijamun

Israel Otoijamun is the founder and CEO of With years of experience in the digital space, I have earned a lot from freelancing, both on Upwork and fiver, thanks to my digital skills. My goal for creating this platform is to help digitally skilled people earn a living through their skills online, irrespective of their location and background. Please feel free to reach out to me if you have enquiries. E-mail: ✌️


  1. folaflx
    June 19, 2024

    Great content. Keep it up.

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